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Shadow AI Risk Assessment

Identify, Control, and Secure AI Usage in Your Business

AI is already being used inside most businesses, whether leadership has approved it or not.

That creates a growing risk known as Shadow AI: the use of AI tools without visibility, control, or governance.

This assessment helps you evaluate:

how much visibility you have over AI usage
where your data and compliance risks sit
whether your business is leading AI adoption or reacting to it

How scoring works

For each question, score:

Yes = 2
Partially = 1
No = 0

At the end, total your score out of 60.

Company Profile

Name *

Email Address *

Company Name *

Your Position *

Number of Employees *1-1011-5051–200200+

Select your industry *

Do your employees currently use AI tools (e.g. ChatGPT, Gemini, Copilot)? *Yes (widely used)Yes (limited use)UnsureNo

Section 1: Visibility

Do you have a clear list of AI tools currently being used across your business? *YesPartiallyNo

Do you know which teams or departments are using AI tools? *YesPartiallyNo

Do you know what business tasks employees are using AI for? *YesPartiallyNo

Can you distinguish between approved and unapproved AI tool usage? *YesPartiallyNo

Do you have visibility into AI usage on personal devices used for work? *YesPartiallyNo

Section 2: Data Exposure

Do employees know what information must never be entered into AI tools? *YesPartiallyNo

Is client or customer data restricted from being entered into public AI tools? *YesPartiallyNo

Are legal, financial, or strategic business documents protected from public AI use? *YesPartiallyNo

Do you have controls in place to reduce the risk of confidential data being shared externally through AI tools? *YesPartiallyNo

Do you understand how the AI tools used in your business store, process, and retain data? *YesPartiallyNo

Section 3: Governance and Policy

Do you have a clear AI usage policy for your business? *YesPartiallyNo

Has that policy been communicated clearly to employees? *YesPartiallyNo

Do employees know which AI tools are approved for work use? *YesPartiallyNo

Do you provide approved alternatives to public or unauthorised AI tools? *YesPartiallyNo

Is there clear accountability when AI tools are misused or used outside policy? *YesPartiallyNo

Section 4: Security and Risk Control

Are AI tools reviewed before employees are allowed to use them for work? *YesPartiallyNo

Are access controls such as logins and permissions applied to approved AI tools? *YesPartiallyNo

Are approved AI tools integrated into your wider IT or security environment? *YesPartiallyNo

Do you monitor for risky or unusual AI-related behaviour in the business? *YesPartiallyNo

Do you have a response plan for AI-related security or data incidents? *YesPartiallyNo

Section 5: Decision Quality and Output Control

Are employees trained to check and validate AI-generated outputs before using them? *YesPartiallyNo

Do you have guidelines for when AI can and cannot be used in decision-making? *YesPartiallyNo

Are AI-generated outputs reviewed before they are shared externally or used in important work? *YesPartiallyNo

Do you know where AI is influencing decisions, communications, or operational outputs in your business? *YesPartiallyNo

Do employees understand the limitations of AI, including false outputs, bias, and incomplete answers? *YesPartiallyNo

Section 6: Strategy and Control

Do you have a defined AI strategy for the business? *YesPartiallyNo

Is AI adoption aligned to clear business goals or outcomes? *YesPartiallyNo

Are you actively replacing Shadow AI with approved and controlled tools? *YesPartiallyNo

Do you measure the value, efficiency, or return from AI usage in the business? *YesPartiallyNo

Is there clear ownership for AI governance and rollout in your business? *YesPartiallyNo

Your Total Score

Total Score

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Shadow AI Risk Assessment
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Kiara Foster

Head of Risk

Kiara

Identify hidden AI risks in your business in minutes.

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